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How do I backup a Gmail account?

How do I backup a Gmail account

Gmail is a very popular cloud email service however nothing is 100% and in this article we will address a very common question of how do I backup a Gmail account?

In the age of cloud services, we have seen server outages, server crashes and many other technical issues than have resulted in disruption of services and downtime. Gmail is part of Google cloud services and no expense has been spared. Their network is well planned, well-built and stable product however nothing is 100% and it can crash leaving users without access to emails.

Cloud services still follows the simple rule of technology. You should always backup your data.

One easy option to back up your emails is to use an email client such as Microsoft Outlook.  However not everyone is using an email client so another option would be a third-party email backup app.

How do I backup a Gmail account in Microsoft Windows

This example will be based on Microsoft Outlook email client.

  1. Open a browser and log into your Gmail account
  2. Select the Settings button (the gear icon) and navigate to Settings
  3. Select Forwarding and POP/IMAP tab and select Enable IMAP
  4. Save changes
  5. Open Microsoft Outlook
  6. Select File > Info > Add Account
  7. Add your Gmail account: Select the bubble directly left of the e-mail account option and enter your name, Gmail address, and password.
  8. Select Next, Finish.


How do I backup a Gmail account on a Mac

  1. Select the Mail app
  2. Select Mail > Preferences > Accounts
  3. Select Google from the list of available mail accounts, and enter your name, Gmail address, and password before clicking the Set Up button in the bottom right-corner of the window.

If you do not use a mail client, you can back up your emails using third-party software.

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