Categories
Industry Insights IT Security IT Solutions Managed IT Services

Accounting Firms Must Prioritize Cybersecurity

Many different organizations hold confidential information like healthcare and that is why accounting firms must prioritize cybersecurity in order to protect their sensitive data.

PWC Canada recently released The State of Cybersecurity and Privacy and the stats were alarming. Here are some numbers to consider when thinking about why accounting first must prioritize cybersecurity.

  • 80 percent of Canadian CEOs are concerned about cybersecurity as a threat to their growth prospects.
  • 90 percent of Canadian CEOs are aware that the increasing complexity of threats is having an impact in shaping their cybersecurity strategy.

When so many CEOs have these concerns about cybersecurity, it is only natural they expect their business partners such as accounting firms to have the same concerns.

It is understood that accounting firms are a very important part of the Canadian economy.  These accounting firms are tasked with many duties including how they handle financial data including taxes.  Due to this important role, it makes accounting firms a prime target for cyberattacks.

Why accounting firms must prioritize cybersecurity?

Most organizations are not looking to be the headline of the next cyberattack.  Organizations spend a lot of money on their cybersecurity plan.  To hackers, they look at everyone involved, and accounting firms are high and the list as they have access to a lot of personal information as well as multiple organizations.

What is the best approach towards cybersecurity for accounting firms?

The majority of accounting firms do understand the necessity of cybersecurity however the degree of engagement varies from each firm.  You will need to design a strategic approach that addresses cybersecurity as a business issue rather than just a technical issue.

Most IT departments are too busy or do not have enough knowledge to implement a proper plan.  You can always reach out to a managed IT services provider (MSP) or managed security services provider (MSSP) to assess your data security level and test the vulnerabilities.  Your managed IT services or IT department should not perform a vulnerability test, you should always hire a third party.

Why should cybersecurity be on top of the list for an accounting firm?

This is very simple.  There are multiple industries including healthcare, construction, manufacturing, and much more.  One of the main things they have in common is they all use an accounting firm hence why accounting firms are high on the list for cybersecurity attacks.

As cybercriminals continues to change and adapt their hacking methods, they will be continually evolving. No matter how secure your accounting firm is, there will always remain a possibility of a data breach as a new method might penetrate your accounting firm security system.

What kind of financial loss can an accounting firm face?

If an accounting firm is hit by ransomware or a data breach, they can expect a substantial financial loss that has the potential to bankrupt your firm or seriously impact your financials.  In addition, you can look forward to reduced revenue as you will lose your clients confidence and trust.

What risks can an accounting firm bring to clients?

Like any other businesses, financial loss is only one aspect of compromised security.  It is the responsibility of the accounting firms to ensure they take every precaution possible to secure information as the consequences for clients can be big. Smaller accounting firms can also easily go bankrupt if their data security is compromised as CPAs and accounting firms have access to sensitive financial data.

Accounting firms must prioritize cybersecurity because…

They need to ensure they are protected from cyberattacks.  Every employee plays a part and each employee must be aware of how serious a cyberattack on the accounting firm can be. Through employee awareness about cybersecurity and best practices,  you will be able to protect your accounting firms sensitive data.

Our complimentary network and security assessment can put your IT infrastructure and business to the test.

Have Your Passwords Been Stolen in a Data Breach? Try our free data breach scan today and start protecting yourself from cybercriminals.

Going to the cloud or worried about security? We are your leading Cloud Services Providers Toronto and Managed Security Services Toronto.

365 iT SOLUTIONS  is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT Services, Managed Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud Services, Business continuity and disaster recovery (BCDR), and Cyber Security Training and Dark Web Monitoring

Categories
Industry Insights IT Solutions Managed IT Services

365 iT SOLUTIONS Ranked Among World’s Best 101 SMB Managed Service Providers

Annual SMB Hot 101 Identifies Best-in-Class Global MSP Businesses and Leading Trends in Small and Midsize Managed Service Market

JULY 28, 2020: 365 iT SOLUTIONS has been named as one of the world’s best SMB managed service providers on the new annual Channel Futures SMB Hot 101 rankings for 2020.

365 iT SOLUTIONS completed an exhaustive survey and application this spring to self-report product offerings, annual total, and recurring revenues.   This includes profits, revenue mix, growth opportunities, company, and customer demographic information.

As a winner, we were ranked on our unique methodology that weights revenue figures according to how long-term health and viability; commitment to recurring revenue; and operational efficiency.

Channel Futures is pleased to name 365 iT SOLUTIONS to the 2020 SMB Hot 101.

“It is amazing that 365 IT SOLUTIONS won world’s best 101 SMB managed service providers award.  We could not have achieved this without our great team and clients.  As we continue to deliver the best managed IT services and IT consulting in Toronto, this award is another milestone in our success story and look forward to our continued growth and success.” said Razmig Sagharian, President, 365 iT SOLUTIONS. “We Make IT Simple!”

In the 13 years since its inception, the MSP 501 has evolved from a competitive ranking list into a vibrant group of service providers, vendors, distributors, consultants and industry analysts working together to define the growing managed service opportunity.

“We here at Channel Partners and Channel Futures believe that entrepreneurship is the backbone to the American economy, and that the SMB is the lifeblood of the IT channel,” says Kris Blackmon, Senior Content Director at Channel Partners and Channel Futures. “We have worked for over a year to create a program that recognizes those small-but-mighty MSPs that keep our industry strong, healthy and growing, and I am thrilled at the quality of the partner businesses reflected in this inaugural list.”

The data collected by the annual MSP 501 program drives Channel Partners’s and Channel Futures’s market intelligence insights, creating robust data sets and data-based trend reports that support our editorial coverage, event programming, community and networking strategies and educational offerings. It serves as a lynchpin to dozens of programs and initiatives.

The complete 2020 SMB Hot 101 lists are available at Channel Futures.

 

Background

The 2020 MSP 501 list is based on data collected by Channel Futures and its sister site, Channel Partners. Data was collected online from Mar. 1 through June 30, 2020. The MSP 501 list recognizes top managed service providers based on metrics including recurring revenue, profit margin and other factors.

 

About

365 iT SOLUTIONS  is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT ServicesManaged Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud ServicesBusiness continuity and disaster recovery (BCDR), and Cyber Security Training and Dark Web Monitoring.

365 iT SOLUTIONS  currently serves over 100+ managed IT services clients in many industries including healthcare, engineering, manufacturing, construction, legal, and nonprofit charities.

 

About Informa Tech

Channel Futures, Channel Partners Online, Channel Partners Conference & Expo and Channel Partners Evolution are part of Informa Tech, a market-leading B2B information provider with depth and specialization in the Information and Communications (ICT) Technology sector. We help drive the future by inspiring the Technology community to design, build and run a better digital world through our market-leading research, media, training and event brands. Every year, we welcome 7,400+ subscribers to our research, more than 3.8 million unique visitors a month to our digital communities, 18,200+ students to our training programs and 225,000 delegates to our events.

 

365 iT SOLUTIONS Ranked Among World’s Best 101 SMB Managed Service Providers 2

Categories
Industry Insights IT Solutions Managed IT Services

Canadian Businesses are not Prepared

According to a recent survey, over 50 percent of Canadian businesses are not prepared for technology changes due to COVID-19 pandemic.  This means they are not prepared to maintain long-term remote work.

Here are some of the statistics based on the survey:

  • 32 percent of Canadian businesses are confident that scale into the cloud.
  • 90 percent of Canadian organizations would like to speed up their digital presence.
  • 44 percent of Canadian organizations believe they have a large challenge to scale up their cloud infrastructure.
  • 37 percent of Canadian organizations believe cost of going to the cloud is an issue.
  • 33 percent of Canadian organizations believe their cloud service provider (CSP) is prepared to help them shift workloads into the cloud with proper structures as well as the ability to protect their data sovereignty.
  • 23 percent of Canadian organizations do not believe their IT department or managed IT services provider has the experience to manage or use cloud services.
  • 66 percent of Canadian organizations said they would not have been impacted by COVID-19 if they had put in place a more robust remote access and work from home (WFH) strategy.
  • 75 percent of Ontario businesses agree that a proper remote working strategy would have minimized the COVID-19 impact,
  • 58 percent of Canadian companies are concerned about cyber security as they embrace more remote working solutions.
  • 40 percent of Canadian organizations stated that they lack the IT infrastructure to manage hybrid cloud as well as they do not have the resources to speed up their strategy.
  • Over 50 percent of Canadian businesses are not prepared for technology changes due to COVID-19 however technology companies have been moving ahead at closing the gap by offering further cloud solutions.

Business leaders must remember the 3 C’s of security awareness:

  • Communication is about effective communication. Organizations need to engage people and explain why they should care about cybersecurity.
  • Collaboration Security awareness touches everyone in the organization therefore you communicate importance as it is critical to gain support, buy-in, and employee behavior change.
  • Culture is going beyond just behavior as it includes the perceptions, attitudes, and beliefs people have toward cybersecurity.

Microsoft offers a great line of services including Microsoft 365, Microsoft 365, Azure, Windows Virtual Desktop, and much more. This will help Canadian businesses deal with the new challenges resulting from COVID-19.

Have Your Passwords Been Stolen in a Data Breach? Try our free data breach scan today and start protecting yourself from cybercriminals.

Going to the cloud or worried about security? We are your leading Cloud Services Providers Toronto and Managed Security Services. Toronto.

365 iT SOLUTIONS  is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT Services, Managed Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud Services, Business continuity and disaster recovery (BCDR), and Cyber Security Training and Dark Web Monitoring

Categories
Industry Insights IT Solutions Managed IT Services

Cyber Security Professionals Claim a Rise of Data Theft using Ransomware Attacks

Unfortunately, many organizations continue to take security risks even thou cyber security professionals claim a rise of data theft using ransomware attacks.  The threat is bigger than ever, and data theft is increasing at an alarming rate.

Since 2018, phishing ransomware attacks have increased 300 percent.   According to leading IT security experts, organizations have a 20 percent chance of being compromised but these cyber-attacks are predicted to keep growing an alarming rate.

What makes ransomware attacks successful? Cyber criminals are very smart.  They have learnt how to create attractive ransomware programs for data theft, so businesses are most likely to pay to prevent exposure of their data or client data.

An online ransomware security services organization recently received 100,001 submissions related to attacks by ransomware groups.  These attacks took place between January 1, 2020, and June 30, 2020.  Another 11,642 submissions were linked to cyber-attacks by groups looking to steal data.   These are the alarming numbers organizations need to recognize are threat against them.

Many cyber security studies have found that organizations that would suffer from information exposure are more likely to pay the ransom to prevent it.   This behaviour increases how attractive they become to these cyber criminals using ransomware cyber-attacks.   The top paying industries include legal (law firms), healthcare, and financial industries.

Why are organizations paying?  Not only will this cost money due to avoiding exposure, they also face business interruption, reputation damage, legal fees, regulatory penalties, loss of intellectual property, and the disclosure of the organization and client data.

Based on 2019 cyber security numbers which includes 966 government entities, educational institutions, and healthcare providers, they all were hit with ransomware.   This included all of them had their information stolen and published.  Of the 966 entities based on the 2019 cyber security numbers, 106 of them have been affected by ransomware once again in 2020 by having their data stolen and published.

 

There is a “New Age”’ of sophisticated business email compromises coming and organizations need to be ready.

New cyber security threats are launching with more sophisticated email scams that target organizations without and try to squeeze as much money out of organizations as possible.

Our complimentary network and security assessment can put your IT infrastructure and business to the test.

Have Your Passwords Been Stolen in a Data Breach? Try our free data breach scan today and start protecting yourself from cybercriminals.

Going to the cloud or worried about security? We are your leading Cloud Services Providers Toronto and Managed Security Services Toronto.

365 iT SOLUTIONS  is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT Services, Managed Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud Services, Business continuity and disaster recovery (BCDR), Cyber Security Training and Dark Web Monitoring

***For more information on cyber security, please visit the following:

Information and Privacy Commissioner of Ontario: IPC

Office of the Privacy Commissioner of Canada

 

Categories
Industry Insights IT Solutions Managed IT Services

New Survey Shows Privacy Issues with Canadian Businesses

Security should be top priority as a new survey shows privacy issues with Canadian businesses.  How does your organization hold up to cyber security measures?

A recent The Office of the Privacy Commissioner of Canada (OPC) survey shows interesting results of the latest privacy-related issues based on a survey of Canadian businesses.

The survey was conducted by Phoenix SPI a Canadian research firm specializing in research with stakeholders and special audiences.  They conducted a telephone survey between November 29, 2019 and December 19, 2019 that included 1,003 businesses.

365 iT SOLUTIONS is a leading managed IT services provider in Toronto with a proactive approach towards cyber security, disaster recovery, and many other proactive aspects of IT management.  We use these reports to better understand market conditions as well as address business goals for clients.

Here are some considerations based on the reports on privacy issues with Canadian businesses:

  • Organization size is the strongest factor of an organization’s privacy and cyber security practices.
  • Large organizations have a higher rate of privacy practices, procedures, and policies.
  • Large organizations have policies and procedures in place to assess privacy risks and privacy policy.
  • Many organizations have taken steps to obtain meaningful consent and practice privacy policies.

The Office of the Privacy Commissioner of Canada (OPC) commissions a poll every two years to better understand business awareness and approaches to privacy protection.  Here are some quick facts on the survey findings:

  • Approximately 88 percent have mentioned that customer privacy is an important corporate objective while 69 percent would rate it at “extremely important”
  • Over 51 percent have made their privacy information easily accessible to their customers.
  • Only 45 percent said their organization makes clear to customers on the collection, use, and disclosure of information
  • Over 60 percent have procedures in place to respond to requests to access their personal information.
  • Only 58 percent have mentioned they have procedures in place to address privacy complaints.
  • Only 33 percent of Canadian businesses incorporate guiding principles in their privacy practices.
  • Over 51 percent of the companies make their privacy information easily accessible to their customers.
  • Only 36 percent of companies make changes to their privacy policy.
  • Roughly two-thirds (65%) of companies surveyed have a privacy policy in place.
  • Approximately one-third (36%) of companies that have a privacy policy notify customers when making changes to this policy.
  • Approximately 62 percent of companies have designated a team member to be responsible for privacy issues.
  • More than half 58 percent have privacy procedures in place for dealing with complaints from customers who have concerns about how their information has been handled.

Our complimentary network and security assessment can put your IT infrastructure and business to the test.

Going to the cloud or worried about security? We are your leading Cloud Services Providers Toronto and Managed Security Services Toronto.

365 iT SOLUTIONS  is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT Services, Managed Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud Services, Business continuity and disaster recovery (BCDR), Cyber Security Training and Dark Web Monitoring

 

Categories
Industry Insights IT Solutions Managed IT Services

How to get rid of that server in your office

With technology changing on a daily basis, it is important organizations are aware how it affects their organization including how to get rid of the server in your office.

In a recent CompTIA Technology Community release, they discuss how organizations are looking to accelerate their Software as a service (SaaS) including how to implement serverless computing.  Depending on your infrastructure and Line of business (LOB) software, your organization may be able to take advantage of this cost-effective option.

Innovation and technology have been changing at breakneck speed resulting in new IT trends emerging at an extremely fast pace.  While cloud technology has revolutionized many aspects of business and IT, there is a huge difference when considering a serverless approach.

With these leaps in technology, organizations are asking their IT departments or managed IT services providers how to get rid of that server in their office.

In the past, organizations had to look at a traditional single server approach.  They would have to address workloads, work functions, software requirements, storage, operating system, network, scaling, and load-balancing.  None of these can be ignored as they can all influence the performance.

So why are organizations getting rid of servers?

The answer is simple.  Many providers offer Line of business (LOB) software that is cloud based. This essentially leave organizations to deal with active directory and file sharing.

With the use of Microsoft 365, Microsoft SharePoint, and Microsoft Azure Active Directory, you can easily migrate into a scalable cloud solution.  This is the response to “How to get rid of that server in your office”.

How to get rid of that server in your office 3

Do you ask yourself, how to get rid of that server in your office? Here are the top 4 reasons to get rid of your server.

  1. Security

The cost of physically securing a server is very high compared to a hosted cloud solution.   Any large IT department or managed IT service provider will know how cloud saves money compared to onsite server.  Once again, Microsoft 365 offer SharePoint already with certain subscriptions.

  1. Scalability

What happens if you need extra horsepower? Maybe a new server? With cloud options, you can easily fire one up in a matter of minutes.  When you done, you can easily turn down the computing power.  You do not have to waste time trying to accurately predict your company’s computing needs.  When a managed IT service provider quotes a server, they try to ensure the server is good for a 5-year cycle. When it comes to the cloud, you give the server enough power to address the business needs.

 

  1. Disaster Recovery

Always plan for the worse as there are many ways in which moving you to the cloud can protect you from data disasters and outages. This includes redundancy as it is far simpler and cheaper when using cloud virtualized servers and there is reduced maintenance downtime. Disaster recovery will be much as in minutes compared to hours or even days.

  1. Time

If you want to get rid of that server in your office, cloud servers save your company significantly when it comes to time and money.  It will lower costs and time investment and in the event that you need to recover from a disaster, you will be doing it without paying an emergency premium.

Our complimentary network and security assessment can put your IT infrastructure and business to the test.

Going to the cloud or worried about security? We are your leading Cloud Services Providers Toronto and Managed Security Services Toronto.

365 iT SOLUTIONS  is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT Services, Managed Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud Services, Business continuity and disaster recovery (BCDR), Cyber Security Training and Dark Web Monitoring

 

Categories
Industry Insights IT Solutions Managed IT Services

Results in Cyber Security Breaches across Canada

Recent results in cyber security breaches across Canada have shown that according to a time-lapse of cyber security data breaches, there are four key categories.

According to a recent data breach study by Ponemon Institute, the numbers are alarming and should be a fair warning to organizations looking to improve their cyber security policies and procedures.

The results in cyber security breaches across Canada resulted in the following alarming statistics:

  • The number of records lost or stolen has climbed by 2.2% in 2019
  • The mean time to identify and contain rose to record highs
  • The average cost savings generated from working with an Incident Response (IR) team were as high as $14 per compromised record
  • Canada ranks second for highest average per capita costs at $202 per record
  • Canada averaged 22,275 records that have been compromised in a single breach
  • Canada experienced 6,295,443 breached records

With these alarming cyber security breaches giving us the statistics listed above, it has become clear that data breaches are a growing concern in Canada.  The numbers have increased also due to companies mandatory reporting data breaches under the Office of the Privacy Commissioner of Canada.

Personal Information Protection and Electronic Documents Act (PIPEDA) now requires that organizations alert their customers any time there is a risk of significant harm to an individual.

Even thou cyber security attacks are growing in cost, size, and impact, there is an increased awareness towards cybersecurity.

As the Cyber Security Training and Dark Web Monitoring continues, 365 iT SOLUTIONS actively performs simulated cyber security and phishing attacks on employees to test their skills.

Why should you offer cyber security training to employees?

If employees do not how to recognize a cyber security threat, they will mostly likely fall victim to it. A recent survey found that email security and employee training were listed as the top problems faced by organizations.

Your employees need Cyber Security Training and Dark Web Monitoring to protect your organization as well as themselves from constant cyber-attacks. By making employees aware of cyber security threats, you are strengthening your most vulnerable link.

Our complimentary network and security assessment can put your IT infrastructure and business to the test.

Going to the cloud or worried about security? We are your leading Cloud Services Providers Toronto and Managed Security Services Toronto.

365 iT SOLUTIONS  is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT Services, Managed Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud Services, Business continuity and disaster recovery (BCDR), Cyber Security Training and Dark Web Monitoring

 

Categories
Industry Insights IT Solutions Managed IT Services

365 iT SOLUTIONS Unveils New Logo and New Office to Better Service Clients

TORONTO, ON., May 21st, 2020 – 365 iT SOLUTIONS is pleased to announce a new corporate office and brand new logo, as it embarks on its 8th year as a leading managed IT services provider.

As one of the industry leaders in Ontario, 365 iT SOLUTIONS has acquired additional property and built a custom state-of-the-art technical facility in order to strengthen its position in the country’s largest city. Along with the new office, 365 iT SOLUTIONS also refreshed the company’s former logo to better align with the company’s current positioning and core competencies, said 365 iT SOLUTIONS President Razmig Sagharian.  Toronto has always been a priority market for 365 iT SOLUTIONS, which offers organizations industry-leading IT solutions including Managed IT Services, Managed Security Services, IT Support Services, IT Outsourcing Services, Tech Support Services, Cloud Services, Business continuity and disaster recovery (BCDR), Cyber Security Training and Dark Web Monitoring.

“365 iT SOLUTIONS has built an impressive client portfolio with industry leading clients in Toronto with international reach. Our new logo aligns our brand with our premier technical service offerings. As our organization and clients have evolved, so has our position in the marketplace. With all our exciting growth and new initiatives, our logo and new office reflect our innovation, energy and approach to the business landscape,” said Enzo Logozzo, Director of Sales and Marketing.

 

365 iT SOLUTIONS NEw Logo

Categories
Industry Insights IT Solutions Managed IT Services

Security Tips for Employees Working from Home

Security tips for employees working from home is nothing new however we have recently seen a huge increase based on the Covid-19 coronavirus pandemic.

With the ever-changing progression in technology, working remotely has grown in popularity for many organizations as it gives them greater flexibility as well as allow organizations to attract better talent.

A recent study found that over 70 percent of global employees work remotely at least once per week prior to the Covid-19 coronavirus pandemic.   Due to the recent lock down or isolation from the coronavirus pandemic , a large number of employees were forced to work from home and to many this is an unfamiliar territory.

365 iT SOLUTIONS have put together some security tips for employees working from home.

Security Tip 1 – Working from Home Physical Security

For employees working from home, you must ensure your work devices are physically safe.  This will avoid employees offering unauthorized access to confidential information.

  1. If you leave your home, you need to ensure your work devices are either shut down or locked.
  2. If you live with a roommate or young children, be sure to lock your computer even when you step away for just a bit.
  3. If you do not have a separate workspace in your home, be sure to collect your devices at the end of your workday and store them someplace out of sight.

Security Tip 2 – Working from Home System Access

Every employee must think of ways to protect against unauthorized access from their computer. Here are a few steps to help.

  • Computer access should always be protected with a password.  If a computer system is stolen, this will keep the thief from easily accessing company information.
  • Some networks have easy access to work software but now you may be required to enter a variety of passwords to gain access externally.  If your workplace doesn’t already offer a single sign-on service, consider using a password manager.
  • Encryption is a vital component to help protect information on stolen or compromised computers.  Data encryption should be active on your work computer.  If you are not sure, ask your IT department or managed IT services provider on whether you have it.
  • If you are connecting your work computer to your home network, make sure you do not make it visible to other computers in the network. Make sure the option to share files is off.

Security Tip 3 – Separate work and personal devices

When working from home, it is important that you create boundaries to separate work from home.   Many do not like it, but it is best you separate between the devices if your concerned about your personal information.  Properly managed networks will not allow you to install apps without permission but if they do, the more programs and software you install, the more potential cyber vulnerabilities you introduce to the network.

  1. You should not use your work computer to pay personal bills.  There is a major chance that you can create confusion as well as compromise your personal information when cybercriminals are looking to breach an organization.
  2. You should not send work-related emails from your private email address.  This does not look professional.
  3. Speaking of homeschooling, it’s especially important to keep your child’s digital curriculum separate from your work device. Both are huge targets for threat actors. Imagine their delight when they find they can not only plunder an organization’s network through an unsecured remote worker, but they can also collect highly valuable PII on young students, which garners a big pay day on the dark web.

Cybersecurity best practices

You should practice the same security policies and procedures in your home as you do in your office.

Be wary of phishing emails. There are cyber criminals trying to use coronavirus to issue questions about isolation and its psychological impacts.  Some are also offering advice or health information. Scan those emails and do not open attachments unless they are from a trusted source.

 

The COVID-19 coronavirus has been a large adjustment for many people and organizations.  Many have felt a mixed bag of feelings including irritation, uncomfortable, unmotivated, or just plain exhausted.

When working from home, always ask employees to find a comfortable they can have a healthy posture, minimize the distraction from others, and where their presence has the least impact on them.

Our complimentary network and security assessment can put your IT infrastructure and business to the test.

Did you network handle working for home properly? Did employees have issues connecting via remote desktop, VPN, or other connectivity issues? We are your leading Cloud Services Providers Toronto and Managed Security Services Toronto.

365 iT SOLUTIONS is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT Services, Managed Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud Services, Business continuity and disaster recovery (BCDR), Cyber Security Training and Dark Web Monitoring

 

Categories
Industry Insights IT Solutions Managed IT Services

How do you identify a Phishing Email?

As cyber criminals continue to get very creative, how do you identify a phishing email so you can protect your data and organization from financial disaster?

As this continues, organizations are constantly trying to address the following:

  1. Do our users know what to do when they receive a suspicious email?
  2. Do our users have to call the help desk or forward it to tech support?
  3. Do users forward to the IT department including all headers?
  4. Are users deleting the email and not reporting it?

Are employees your weakest link in your security strategy? Yes but they can be your greatest strength also.

Did you know that phishing emails have been so well structured using social engineering that leaks of sensitive information have been causing a huge financial loss.  Phishing emails are one of the largest serious cyber security threats to organizations as they are responsible for 94% of ransomware.

How do you identify a Phishing Email

 

How do you identify a Phishing Email? Use the following six examples.

  1. Look out for suspicious sender email addresses

Cybercriminals use various spoofing techniques to trick users into believing an email is legitimate.  Your employees should be trained to check the domain names closely.  Employees should also be very cautious when reading email on a mobile device as only the display name may be visible.  Domains can easily be manipulated to trick users. Example, “www.365itsolutions.com” versus ‘www.365itsolutoins.com”. Just swapping two letters can have a large impact.

  1. Look out for the subject line and email tone

Hackers will always try to entice, mark things as urgent, use threatening language to encourage the recipient to take immediate action.  They create a sense of curiosity, greed, or even fear as a common tactic used in phishing emails.  Employees should be trained that if it is urgent, they should call and verify.  They should never rush unless they are 100% of the sender and request.

  1. Look out for spelling and grammar errors

Majority of emails from cybercriminals have simple mistakes such as grammar. Grammatical errors are an obvious red flag. There may also be more subtle mistakes such as minor spacing issues or use of symbols instead of words. Train employees to keep their eyes open and prepared for all these items that can give it away.

  1. Look out for suspicious email attachments

Attachments should always be viewed with caution.  Always be wary of emails that include attachments. Phishing emails are notorious for attachments and may include a link within the attachment.  This avoids them from imputing the dangerous link in the body of the email to avoid detection by an email filter or spam filter.

  1. Look out for email images

Did you know that hackers and cybercriminals can easily replicate brand logos and images in emails and webpages?  It is very hard to distinguish between the real thing and made up pictures.  Check logos, colours, or hover you mouse over without clicking to see the link. Always consider all the above factors before you decide to click.

  1. Look out for strange or odd email greetings

Ever get an odd email out of the blue?  Cyber criminals and hackers often send out mass emails to gather information on potential suspects.  They will offer generic greetings mostly, but the good phishing attempts will offer sophisticated personalize emails with information such as names, email addresses, and even breached passwords.  Have you ever Googled your name to see what comes up easily? This would include LinkedIn, Instagram, Facebook, Twitter, company websites, and other associations.

When in doubt, users should always forward email threats to the IT security team, IT department, managed IT services provider, or managed security services provider depending on their options.

This gives them the ability to proactively analysis and block to prevent future exposure.

Are Your Users Aware How to be Safe Online? Here is a free Quick Security Awareness User Training video that you can share with employees, friends, and family members.

Our complimentary network and security assessment can put your IT infrastructure and business to the test.

Going to the cloud or worried about security? We are your leading Cloud Services Providers Toronto and Managed Security Services Toronto.

365 iT SOLUTIONS  is Toronto’s leading IT consulting boutique firm offering industry leading IT solutions including Managed IT Services, Managed Security ServicesIT Support ServicesIT Outsourcing ServicesTech Support ServicesCloud Services, Business continuity and disaster recovery (BCDR), Cyber Security Training and Dark Web Monitoring

How do you identify a Phishing Email (1)